How do I purchase goods and services?
How do I arrange a contract with a supplier?
Please engage one of the Procurement Category leads.
How do I request a new EF vehicle?
How do I book travel for work?
How do I raise an opportunity for efficiencies with procurement?
Please engage one of the Procurement Category leads.
How do I seek procurement advice?
Please engage one of the Procurement Category leads.
New Supplier form
What is happening?
We have updated our New Supplier form to encourage all Endeavour Foundation and Community Solutions Group staff to consider Indigenous suppliers when setting up a new supplier.
Currently, Endeavour Foundation staff complete a New Supplier form for all new suppliers, but we are now including Community Solutions and Brace in this process.
Why are we updating this process?
It is important that our procurement processes are streamlined and aligned with our corporate strategy. Part of this strategy is to engage with, and report on, our work with Indigenous suppliers and to encourage using Indigenous suppliers as part of our newly launched Reconciliation Action Plan (RAP).
By following this Framework, we aim to:
- Provide a clear and standardised approach to managing and administering contracts for the supply of goods and services
- Manage and reduce the Total Cost of Ownership (TCO) & ensure best value throughout the lifecycle of the relationship
- Reduce organisational risk through establishing robust contract management practices.
- Increase partnership opportunities
- Ensure suppliers deliver according to the terms, conditions and targets that are mutually set and are committed to continuous improvement
- Maximise outcomes to users/customers by managing supplier performance, maintaining quality, improving productivity, and identifying opportunities for improvement and innovation.
What do I need to do?
If you are in the process of, or need to add a new supplier, please send the completed form and relevant documents to Accounts Payable on the email below for approval.
- Endeavour Foundation: [email protected]
- Community Solutions: [email protected]
- BRACE: [email protected]
Important: Please also copy in procurement on [email protected].
Who needs to complete the form?
Anyone in Endeavour Foundation, Community Solutions or BRACE who wants to set up a new supplier must complete the form.
When do I need to complete the form?
You should complete the form when you are requesting a new supplier to be set up in DAX.
How long does it take to get approval?
The approval process takes approximately 24 hours.
Why do I need to complete this form?
It is important that you complete this form because:
- Procurement must confirm the correct process has been followed in setting up a new supplier,
- Accounts Payable need to complete the DAX entry with the correct information for the supplier and;
- Reporting and engaging with Indigenous suppliers is an important aspect of our Reconciliation Action Plan (RAP) in creating a more inclusive workforce.
What do we do with the new indigenous supplier information?
The information will support our RAP and be collated and reported on for winning tenders, as requested by government entities.
How do I confirm if the supplier is indigenous or not?
The form links to Supply Nation who works to connect over 3,900 verified Indigenous businesses with corporate, government and not-for-profit members in every state and territory. If your new supplier is not on this list, then they are not an Indigenous supplier.
What types of supplies can you search for on supply nation?
Supply Nation provides Australia’s leading database of verified Indigenous businesses in the following categories:
- Office supplies and printing
- Facilities management
- Information Technology
- Recruitment and labour hire
- Sustainability
- Construction
- Graphic Design
- Food and hospitality
Do I have to pick an indigenous supplier?
We encourage you to engage Indigenous suppliers, but it is not necessary in all cases. Please continue to use your judgement and aim to engage with the supplier that fits the need of the business to ensure best value.
Are there any restrictions based on how much I plan to spend with the supplier?
Yes. Please follow these guidelines below when engaging with new suppliers.
You do not need to complete this form if this is a one-off transaction and under $2,500. You can use a corporate card, your own funds and claim reimbursement using a tax receipt or sundry vendor account.
- Low Value Under $2,500
- Arrange one quote from New Supplier.
- Moderate Value $2,501 – $50,000
- Arrange three quotes from different suppliers (two quotes for purchases under $20,000).
- Engage Procurement to establish contract with supplier (optional).
- High Value Over $50,000
- Engage Procurement to establish a contract with supplier and determine if sourcing activity will be undertaken
Read through the Purchasing Framework for more details.
Is there more information if I need it?
Yes. Below is a list of useful documents you can read for more information.
Who can I contact if I need help?
You can contact your Accounts Payable team by calling (07) 3900 545. You can also email:
- Endeavour Foundation: [email protected].
- Community Solutions Group: [email protected]
- BRACE: [email protected]
Visit Central Finance for more information.